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    Japan Program Coordinator
  • Japan Program Coordinator

Japan Program Coordinator

  • DATE POSTED: Aug 18, 2021
  • SCHEDULE: Full-time
  • EMPLOYEE STATUS: Regular
  • GRADE: F
  • REQUISITION ID: 90936
     

To apply, visit https://careersearch.stanford.edu/jobs/japan-program-coordinator-13893

The Walter H. Shorenstein Asia-Pacific Research Center is Stanford University's hub for contemporary Asia studies. The Shorenstein APARC addresses critical issues affecting the countries of Asia, their regional and global affairs, and U.S.-Asia relations. As Stanford University's hub for the interdisciplinary study of contemporary Asia, we produce policy-relevant research, provide education and training to students, scholars, and practitioners, and strengthen dialogue and cooperation between counterparts in the Asia-Pacific and the United States. 

The Japan Program at Stanford’s Shorenstein Asia-Pacific Research Center cultivates multidisciplinary research and education on contemporary Japanese affairs. Through collaboration with experts from academia, government, business, and civil society, we engage in policy-relevant dialogue and scholarship to promote a comprehensive understanding of the internal and external political, economic, and social factors that influence the progress and development of Japan and its role within the Asia-Pacific region and on the world’s stage.

Our VPDoR Diversity Journey:

·     We create a hub of innovation through the power of diversity of disciplines and people.

·     We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

·     We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. 

·     We promote a culture of belonging, equity, and safety.

·     We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:
The Shorenstein APARC Center is seeking a Japan Program Coordinator to join our team in exploring the complex world of academic research and public policy by providing administrative and program support.   You will have the opportunity to be a part of organizing an intellectual exchange among leading scholars, experts, policymakers, professionals, business and civil society leaders, and students addressing critical contemporary policy issues.  Program activities include organizing Japan Colloquia Series, conferences, and public seminars.  

The Japan Program Coordinator will provide administrative or operational support to the Japan Program Director and Associate Director for Administration with limited supervision.  

This is a 100% FTE, benefits-eligible position. The position supports the Japan Program for 50% FTE and provides general support for the wider Walter H. Shorenstein Asia Pacific Research Center for 50% FTE.

For consideration, please provide resume and cover letter. Japanese language fluency is required for this position.

Background check required for all final candidates. Visa sponsorship is not available for this position.

CORE DUTIES:

·     Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.

·     Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.

·     Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.

·     Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

·     Create complex reports and spreadsheets which may utilize specialized software and systems.

·     Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.

·     Coordinate and monitor routine maintenance services completion.  Plan and coordinate office moves and/or minor renovation projects.

·     May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

MINIMUM REQUIREMENTS:
Education & Experience:

High school diploma and four years of administrative experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

·     Japanese language fluency is required for this position.

·     Advanced computer skills and demonstrated experience with office software and email applications.

·     Demonstrated success in following through and completing projects.

·     Excellent organizational skills and attention to detail.

·     Strong verbal and written communication skills.

·     Excellent customer service and interpersonal skills.

·     Ability to prioritize, multi-task, and assign work to others.

·     Ability to take initiative and ownership of projects.

·     Ability to routinely and independently exercise sound judgment in making decisions.

PHYSICAL REQUIREMENTS*:

·     Constantly perform desk-based computer tasks.

·     Frequently sitting.

·     Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

·     Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORK STANDARDS:

·     Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

·     Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

·     Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

  
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Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

·     Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

·     A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

·     A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

·     Discovery and fun. Stroll through historic sculptures, trails, and museums.

·     Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
 

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. 

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.